Job Overview
Under the general direction of the General Counsel, the Senior Legal Administrator performs advanced administrative and operational support functions for the Legal Department. The position coordinates legal operations, litigation support activities, departmental budgeting processes, vendor and contract administration, records management, and regulatory compliance activities. The incumbent performs a broad range of complex assignments requiring specialized knowledge of legal administrative practices, established procedures, and departmental operations. The Senior Legal Administrator works independently on assigned responsibilities, manages multiple priorities, maintains confidential information, and serves as a resource to department staff while supporting the efficient and effective operation of the Legal Department.
What you will be doing:
•Serves as the primary liaison between outside counsel, insurance representatives, and Board staff regarding litigation matters, claims administration, and legal document requests.
•Coordinates discovery activities and litigation support processes, including the collection, organization, tracking, and delivery of records, documents, and information.
•Manages litigation-related scheduling and logistics, including depositions, hearings, mediations, witness preparation sessions, and meetings involving internal and external stakeholders.
•Assists the General Counsel with the development, administration, monitoring, and reporting of the Legal Department budget, including expense tracking, forecasting, and reconciliation activities.
•Administers contracts and engagement agreements for outside counsel and legal service providers; monitors billing compliance, reviews invoices, and coordinates payment processing in accordance with departmental procedures.
•Prepares and maintains recurring and ad hoc reports related to legal expenditures, litigation costs, outside counsel utilization, and departmental performance metrics.
•Maintains legal department records, departmental law library, litigation files, databases, and tracking systems, ensuring compliance with the Board's Records Retention Policy, legal hold requirements, and applicable records management procedures.
•Coordinates administrative operations, including purchasing, expense processing, travel arrangements, mail distribution, vendor communications, preparation of departmental correspondence and reports and assists with open records requests.
•Processes First Amendment permit requests and coordinates routing and review activities with appropriate stakeholders.
•Identifies opportunities to improve administrative workflows, recordkeeping practices, tracking systems, and related processes to enhance efficiency, compliance and service delivery; recommends improvements to management.
•Provides operational and administrative support to the General Counsel and Legal Department leadership on special projects, strategic initiatives, and other duties as assigned.
•Performs other duties as assigned.
What you need:
•High school diploma or equivalent required.
•Five (5) years of progressively responsible experience performing legal administrative, records management, contract administration, paralegal support, or related administrative functions, preferably within a legal department or law office.
•Experience coordinating multiple projects, records systems, litigation support activities, budgets, or vendor-related processes.
•Advanced proficiency in Microsoft Office applications and office technology systems.
Any equivalent combination of education and/or experience may be substituted for the above.
Required Knowledge, Skills and Abilities:
•Thorough knowledge of legal administrative procedures, legal terminology, records management practices, and departmental operations.
•Ability to organize, prioritize, and coordinate multiple assignments with accuracy and attention to detail.
•Ability to prepare reports, maintain records, perform research, and monitor administrative processes.
•Ability to interpret and apply established policies, procedures, and guidelines.
•Ability to identify administrative issues and recommend practical solutions.
•Strong verbal and written communication skills.
•Ability to maintain confidentiality and handle sensitive information appropriately.
•Strong organizational, analytical, and customer service skills.
About Us
We are Dallas Fort Worth International (DFW) Airport-one of the most successful airports in the world by any definition. We are recognized for our innovation, leadership, drive for excellence and talented employees.
Our success is made possible because of the diverse talents of over 2,100 employees who champion our mission of providing an exceptional airport experience to our customers and connect our community to the world. We are looking for the best talent to join us and help reimagine what an airport can be.
Bring your talents to DFW. Live and work with purpose.