Private Investments Fund Administrator - Hybrid

Wilmington, DE
Full-time
$82,100.00 - $136,900.00
Posted Nov 9, 2026

Skills

Accounting
Compliance
Microsoft Excel
Operations

Job description

Overview:

Join a team that plays an important role in supporting private investment opportunities for wealth management clients. This position supports the administration of third-party private investment funds offered through M&T Bank and Wilmington Trust's asset management business, working closely with internal investment advisors, fund administrators, attorneys, and other external partners throughout the subscription and investment process. In this role, you will serve as an intermediary between our investment advisors and private fund partners, helping ensure subscription materials and other investor documentation are prepared, distributed, completed, reviewed, and maintained accurately. You will work with documentation related to private funds, hedge funds, and other private market investments and help ensure materials are provided only to the appropriate qualified and accredited investors in accordance with applicable requirements and internal controls. This is a hands-on role well suited for someone who enjoys detailed, process-oriented work and understands the importance of accuracy, documentation, and compliance within private investments. The position combines elements of private fund administration, investment operations, documentation review, compliance, and accounting, with frequent interaction across internal and external partners.

What You'll Do:

•Support the administration of private investment fund subscriptions for wealth management clients and their investment advisors.

•Prepare, organize, number, track, and distribute subscription documents, private placement materials, and other fund documentation to the appropriate investors and advisors.

•Review completed subscription documentation for accuracy, completeness, and compliance, identifying missing information or revisions that may be required.

•Maintain accurate and well-controlled records to support internal and external audit requirements and the regulatory requirements associated with private investments.

•Help ensure private fund materials are distributed appropriately in accordance with requirements surrounding qualified and accredited investors.

•Serve as an intermediary between internal investment advisors and third-party private funds, helping move information and documentation efficiently between all parties.

•Coordinate with external fund administrators, attorneys, fund representatives, and other third parties to obtain information, address documentation questions, and facilitate fund-related activity.

•Support investment transfers and other transactions, working with legal partners on both the fund and internal sides as needed.

•Review and work with legal, financial, and tax-related documentation associated with private investments, including familiarity with documents such as K-1s and W-9s.

•Apply knowledge of Anti-Money Laundering (AML) and Know Your Customer (KYC) requirements when supporting investor documentation and account activity.

•Use Microsoft Excel and Adobe Acrobat to track activity, review documentation, maintain records, and support day-to-day fund administration.

•Help identify opportunities to strengthen processes, controls, workflows, and operating procedures while maintaining a strong focus on risk and regulatory requirements.

•Maintain internal control standards and support the timely resolution of audit or regulatory matters as applicable.

•Complete other related duties and initiatives in support of the private funds business.

What We're Looking For:

The ideal candidate brings experience with private investments, private investment funds, or private fund administration and understands the detailed documentation required to support investor subscriptions. Prior experience preparing, reviewing, or processing private fund subscription documentation is particularly valuable. Successful candidates will be highly detail-oriented and comfortable working through complex documentation from beginning to end. Because this position involves interactions with investment advisors, attorneys, fund administrators, and other external partners, the ability to understand and communicate around legal and financial terminology related to private markets and hedge funds is also important. Candidates may come from several relevant professional backgrounds. In addition to traditional private fund administration or investment operations experience, individuals with paralegal experience involving trusts, estates, wealth planning, or related financial matters may bring valuable transferable skills. Accounting professionals with experience supporting private investments or alternative assets may also align well with the position.

Education & Experience Required:

•Bachelor's degree in accounting, finance, or a related field, or equivalent work experience

•3 years of related experience with private investment funds

Education & Experience Preferred:

•Experience working with detailed financial, investment, legal, or subscription documentation

•Strong proficiency with Microsoft Excel and Adobe Acrobat

•Strong attention to detail with the ability to accurately manage, track, and review multiple documents and processes

•Experience with private fund administration, private market investments, alternative investments, or private fund subscription processing

•Familiarity with AML and KYC requirements

•Experience reviewing private fund subscription agreements and related investor documentation

•Familiarity with K-1s, W-9s, and other investment or tax-related documentation

•Experience interacting with fund administrators, investment advisors, attorneys, and other external financial partners

•Knowledge of legal and financial terminology associated with private markets, hedge funds, trusts, estates, or wealth management

•Previous paralegal experience involving trusts, estates, family wealth, or wealth planning, or accounting experience involving private investments, may be beneficial

•Experience managing multiple detailed processes simultaneously while maintaining strong documentation and control standards

Work Model & Office Location:

This is a hybrid position requiring four days per week in the office. Candidates must live within reasonable commuting distance of 1100 North Market Street, Wilmington, Delaware 19801.

#LI-111

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $82,100.00 - $136,900.00 Annual (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.

Location:

Wilmington, Delaware, United States of America