bisnow
Facilities Manager
- Jersey City, NJ
- Full-time
- Posted
Skills
Job description
Job Responsibilities
Building Maintenance & Daily Operations
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Oversee daily maintenance and physical operations across multiple properties.
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Conduct routine building walkthroughs to identify maintenance, cleanliness, safety, and appearance issues.
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Perform minor repairs and maintenance tasks directly when appropriate.
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Oversee HVAC, plumbing, electrical, lighting, doors, flooring, and other building systems.
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Develop and execute preventative maintenance schedules to minimize unexpected repairs and equipment failures.
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Ensure all interior and exterior spaces are safe, functional, clean, and well maintained.
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Respond promptly to maintenance emergencies and coordinate repairs with minimal disruption to daily operations.
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Maintain an organized inventory of tools, supplies, equipment, and replacement parts.
Maintenance Team Leadership & Accountability
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Supervise and coordinate maintenance employees, including daily assignments, scheduling, performance, and follow-through.
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Establish clear expectations, responsibilities, and priorities for the maintenance team.
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Ensure maintenance requests are tracked, assigned, and completed in a timely manner.
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Verify that work is completed correctly and meets established quality standards.
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Train, support, and hold maintenance employees accountable for performance.
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Collaborate closely with on-site personnel and senior leadership to address facility needs.
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Communicate proactively regarding maintenance issues, repair timelines, and completed work.
Vendor & Contractor Management
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Manage relationships with outside contractors, service providers, and maintenance vendors.
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Obtain competitive quotes, evaluate proposals, and negotiate pricing.
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Coordinate vendor schedules and oversee work performed on-site.
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Ensure contractors complete work according to approved scopes, timelines, and quality expectations.
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Review invoices against approved quotes and completed work before submitting them for payment.
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Track vendor contracts, service agreements, warranties, and scheduled maintenance.
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Identify opportunities to reduce costs and improve vendor performance.
Renovations, Repairs & Special Projects
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Coordinate small- to medium-sized renovation, repair, and facility improvement projects.
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Develop project scopes, timelines, material requirements, and cost estimates.
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Oversee contractors to ensure projects are completed safely, on schedule, and within approved budgets.
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Coordinate work during evenings and weekends when necessary to minimize operational disruptions.
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Track project progress and communicate updates to leadership.
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Conduct final inspections and ensure outstanding items are resolved before project completion.
Safety, Compliance & Emergency Preparedness
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Maintain facilities in accordance with applicable building, fire, health, and safety regulations.
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Conduct routine safety inspections and promptly address identified hazards.
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Maintain accurate records of inspections, permits, certifications, and required maintenance.
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Coordinate fire alarm, sprinkler, HVAC, and other required building system inspections.
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Support emergency preparedness, building security, and facility-related emergency response procedures.
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Ensure exterior areas and common spaces are inspected regularly and maintained safely.
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Coordinate with leadership to minimize operational disruptions during repairs and emergencies.
Budget Management, Systems & Reporting
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Track facilities spending, maintenance costs, vendor expenses, and project budgets.
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Follow established purchasing, invoice verification, and financial approval procedures.
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Maintain a centralized work-order and preventative maintenance system.
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Keep organized records of repairs, equipment, warranties, vendor agreements, and completed projects.
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Provide weekly updates to leadership on open maintenance requests, completed work, upcoming projects, and spending.
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Identify recurring maintenance issues and recommend long-term solutions.
Qualifications
Required Qualifications
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5+ years of experience in facilities management, building maintenance, property maintenance, or a related field.
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Strong hands-on knowledge of building systems, including HVAC, plumbing, electrical, and general repairs.
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Experience supervising maintenance staff and coordinating outside contractors.
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Experience managing multiple buildings or a large, complex facility.
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Ability to troubleshoot maintenance problems and determine appropriate solutions.
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Strong organizational skills with the ability to manage multiple competing priorities.
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Experience managing vendor relationships, obtaining quotes, and tracking expenses.
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Comfortable using work-order software, email, spreadsheets, and other basic technology.
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Strong communication skills and a service-oriented mindset.
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Valid driver's license.
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Ability to work 100% on-site in Jersey City and travel between properties.
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Availability for occasional evening, weekend, and emergency work.
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Ability to perform the physical requirements of the role, with or without reasonable accommodation.
Preferred Qualifications
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Experience in commercial facilities, residential property management, healthcare, hospitality, or other multi-site environments.
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Familiarity with New Jersey building codes, fire safety requirements, and facility inspections.
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Experience coordinating renovations and construction projects.
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Experience implementing preventative maintenance programs.
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Technical training, trade certifications, or a related degree.
Ideal Candidate Profile
Our SelectLeaders client is seeking an individual who:
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Takes initiative: Identifies and addresses issues without waiting for direction.
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Is hands-on: Comfortable inspecting buildings, troubleshooting problems, and assisting the maintenance team.
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Is highly organized: Tracks requests, follows through on commitments, and ensures nothing falls through the cracks.
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Takes pride in the details: Maintains high standards for building appearance, safety, and functionality.
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Holds people accountable: Ensures employees and vendors consistently deliver quality work.
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Communicates clearly: Keeps leadership informed of progress, challenges, and priorities.
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Respects budgets: Manages expenses responsibly and identifies cost-effective solutions.
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Is proactive: Focuses on preventing problems rather than constantly reacting to them.